Cohasset Associates > The Role
of Optical Storage Technology
Excerpt from The
Role of Optical Storage Technology...
Increasingly, electronic records are defined
in laws and regulations as being equal to traditional paper
and micrographic records. This legal and regulatory evolution
is recognition that the great majority of contemporary fixed
content business and public records are now “born”
electronic or converted to an electronic format. A second factor
is that the volume of this fixed-content or “reference”
information is growing at 50-80% or so per year – a growth
that is well beyond the ability of an ever-expanding number
of organizations to continue relying on manual intensive paper
and micrographic formats as official records.
The majority of electronic fixed-content and reference records
(like their non-electronic predecessors) must be retained in
accordance with legal and regulatory requirements as well as
for business needs. The risks of improper retention and management
of records has grown substantially with the newly passed laws
that embody penalties consisting of greater fines and jail terms
such as is manifested in the Sarbanes-Oxley Act of 2002.
Private and public entities must understand and meet the formidable
and critically important challenge of both understanding and
operating in accordance with the applicable laws and regulations.
To that end, they must reduce the legal, regulatory and business
risks involved in the capture, storage, management and reproduction
of their electronic records.
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